How to Use Notion as a To-Do List: A Beginner's Guide
Looking for a flexible, powerful, and customizable way to manage your tasks? Notion has become one of the most popular productivity tools—and for good reason. Whether you're a student, professional, freelancer, or team leader, you can easily turn Notion into a fully functional to-do list that matches your personal workflow.
This guide will walk you through the steps to set up a to-do list in Notion, complete with features like checkboxes, filters, tags, due dates, and more. Plus, we’ll share templates, layout ideas, and tips to help you stay on top of your daily tasks with ease.
Why Use Notion as a To-Do List?
While many apps offer basic task management, Notion stands out with its customization, simplicity, and all-in-one workspace design. Here’s what makes Notion a great choice for your to-do list:
- ✅ Visual and minimal interface
- ✅ Easily customizable with databases, calendars, and lists
- ✅ Works across devices (desktop, mobile, browser)
- ✅ Supports reminders, checkboxes, tags, and more
- ✅ Ideal for individuals and teams
Step-by-Step: How to Create a To-Do List in Notion
Step 1: Create a New Page
Open Notion and click on “+ New Page”. Title it something like “My To-Do List” or “Daily Planner.” You can also add an icon and cover image to make it more visually appealing.
Step 2: Choose a Format
You can create your to-do list in various formats, including:
- Simple Bullet List with checkboxes
- Database Table with filters and properties
- Kanban Board using the Board view
- Calendar View for time-sensitive tasks
Step 3: Add a Task List with Checkboxes
Type /todo and Notion will generate a checkbox item. Type your task next to it. Keep hitting enter to add more tasks. This works great for a simple daily to-do list.
Example:
- ☑ Buy groceries
- ☐ Finish writing report
- ☐ Reply to emails
Step 4: Use a Table Database for a Smart To-Do List
For a more advanced setup, use the Database Table format. Click /table - inline to create it inside your page. Add the following properties:
- Task Name (title)
- Status (To Do, In Progress, Done)
- Due Date (date)
- Priority (select: Low, Medium, High)
- Tags (multi-select: Work, Personal, School, etc.)
Step 5: Create Views (List, Calendar, Board)
Notion allows you to view your tasks in multiple ways:
- List View – for a classic vertical layout
- Calendar View – to visualize upcoming tasks
- Kanban Board – drag and drop tasks between stages
This is especially helpful when you want to manage a week’s worth of tasks or separate your workflow into projects.
How to Add Reminders in Notion
You can easily add reminders by typing @remind followed by a date and time next to a task. For example:
☐ Submit report @remind June 15 at 3pm
Notion will send you a notification when it's due!
Using Templates to Speed Things Up
Save time by using pre-made Notion templates. Some great to-do list templates include:
You can duplicate these templates into your workspace and customize them to your needs.
Tips to Maximize Productivity in Notion
- Group by Priority: Use filters to show only high-priority tasks first.
- Use Weekly Planner: Create a weekly to-do list section with recurring tasks.
- Sync Across Devices: Use Notion’s mobile app to manage tasks on the go.
- Daily Check-In: Review and update your tasks each morning.
Notion vs. Other To-Do List Apps
| Feature | Notion | Todoist | Trello |
|---|---|---|---|
| Customization | ⭐⭐⭐⭐⭐ | ⭐⭐⭐ | ⭐⭐⭐ |
| Database Function | Yes | No | No |
| Calendar View | Yes | Yes (Premium) | Yes |
| Offline Use | Limited | Yes | Yes |
Frequently Asked Questions (FAQ)
- Q: Is Notion free?
A: Yes! Notion has a free plan with unlimited pages and blocks, perfect for personal use. - Q: Can I share my to-do list with others?
A: Absolutely. You can invite others to view or edit your Notion page. - Q: Is there a mobile version of Notion?
A: Yes. Notion has both iOS and Android apps for managing your tasks on the go.
Tags
Notion to-do list, productivity tools, task manager, daily planner, Notion tutorial, digital to-do list, project management, habit tracker
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