Free Inventory Entry Log Sheet Template in Excel for Easy Stock Recording

Efficient inventory management starts with accurate logging of every item entering your storage, warehouse, or retail space. A well-designed Inventory Entry Log Sheet Template in Excel helps record incoming stock systematically, ensuring you never lose track of what's added, where it came from, and when it arrived.

This free Excel template simplifies the inventory logging process with a clean and customizable format. Whether you run a small store, manage a warehouse, or operate a supply chain, this inventory entry log is a valuable tool for reducing inventory errors and improving stock visibility.

What Is an Inventory Entry Log Sheet?

An inventory entry log is a document used to record all items received into stock. It captures details such as item description, supplier, quantity received, purchase order number, and date of receipt. Using Excel makes it easier to filter, search, and analyze the data over time.

Download the Free Inventory Entry Log Template

Download the Excel Inventory Entry Log Template – ready to use and fully customizable. This template is ideal for daily use by inventory clerks, warehouse managers, or retail staff who need to track product inflow.

Template Features

Pre-set columns for item name, SKU, quantity, supplier, and more
Automatic date stamping using Excel formulas
Dropdown menus for unit types and item categories
Filterable columns for fast searching and reporting
Compatible with Excel & Google Sheets

Sample Inventory Entry Log Sheet Layout

| Entry ID | Date       | Item Code | Description       | Category   | Supplier       | Quantity | Unit | PO Number | Location | Notes           |
|----------|------------|-----------|-------------------|------------|----------------|----------|------|-----------|----------|------------------|
| 001      | 06/01/2025 | SKU-A101  | Blue Denim Jacket | Apparel    | ABC Textiles   | 50       | pcs  | PO12345   | Rack A2  | Checked - OK     |
| 002      | 06/02/2025 | SKU-B205  | Ceramic Mugs Set  | Kitchenware| Global Imports | 120      | pcs  | PO12346   | Rack B1  | Box damaged      |

How to Use the Inventory Entry Log Sheet

Step 1: Set Up Your Categories

Customize the “Category” and “Unit” dropdowns according to your product types. Common categories include apparel, electronics, perishables, or raw materials.

Step 2: Record Every Incoming Item

As inventory arrives, log each entry into the sheet. Include the supplier name, PO number, and item location. Use one row per batch or delivery.

Step 3: Add Notes for Quality Control

Use the “Notes” column to mention any discrepancies, damages, or QC results. This will help during audits and supplier communication.

Step 4: Review Periodically

Filter the sheet by date, supplier, or item code to review what stock came in during a specific period. Useful for monthly or quarterly reports.

Why Use Excel for Inventory Logging?

Customizable fields to match your inventory process
Faster entry and review than manual logbooks
Shareable and cloud-compatible with Google Sheets
Helps maintain audit trails for finance or compliance reviews
Supports filtering and reporting without complex software

Common Use Cases

Retail store receiving logs
Warehouse inbound tracking
Supplier delivery monitoring
Restaurant or catering stock intake
Pharmacy or medical supply records

FAQ

1. Can I use this template for outgoing inventory too?

No. This template is specifically for tracking incoming items. For outgoing goods, use a separate Inventory Outflow Log Sheet.

2. Does the sheet auto-calculate totals?

Not by default, but you can add a summary tab to calculate total units received by item or supplier using Excel’s SUMIFS or PivotTable features.

3. Is this suitable for perishable inventory?

Yes, but consider adding columns for expiration dates, batch numbers, or temperature notes if needed for food or medicine stock.

4. Can I track items by barcode?

If you use barcode scanners that export to Excel, you can paste scanned SKUs directly into the “Item Code” column.

5. How can I prevent accidental edits?

Use Excel’s “Protect Sheet” feature to lock formulas or structure while allowing data entry only in specific cells.

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Minggu, 15 Juni 2025

Inventory Entry Log Sheet Template in Excel