Free Move-In Checklist Template for Renters in Microsoft Word
Moving into a new rental property is exciting, but it also comes with responsibilities—especially when it comes to protecting your security deposit. A move-in checklist template for renters in Word is a powerful tool to help you document the condition of the property on day one and ensure transparency between tenants and landlords.
This free Microsoft Word checklist is simple, editable, and printable—making it perfect for renters who want to stay organized and avoid future disputes over property condition.
Why Renters Need a Move-In Checklist
A move-in checklist is more than just a list. It’s a legal protection that details the condition of each room and item in the property at the time of moving in. When filled out properly, this document helps:
- Prevent disagreements over damage at move-out
- Ensure landlords make needed repairs
- Provide evidence for deposit refunds
- Keep both parties accountable
Download the Free Move-In Checklist Template
Download the Move-In Checklist Template (Word) – ready to print and fill in. Ideal for apartments, condos, single-family rentals, or shared housing.
What’s Included in the Template?
- Editable sections for property details, tenant name, and date
- Room-by-room condition checklist including kitchen, bedrooms, bathrooms, living areas, and exteriors
- Checkboxes for Clean / Damaged / Needs Repair
- Notes section for additional comments or photos
- Signature section for both renter and landlord
Sample Sections in the Template
PROPERTY ADDRESS: ________________________________________ TENANT NAME: _____________________________________________ DATE OF MOVE-IN: _________________________________________ 1. KITCHEN [ ] Walls [ ] Ceiling [ ] Lights [ ] Cabinets [ ] Appliances [ ] Sink/Faucet 2. BATHROOM [ ] Toilet [ ] Shower/Tub [ ] Sink [ ] Tiling [ ] Mirrors [ ] Exhaust Fan 3. BEDROOMS [ ] Walls [ ] Flooring [ ] Doors [ ] Closets [ ] Windows [ ] Lights 4. LIVING ROOM [ ] Walls [ ] Windows [ ] Lights [ ] Flooring [ ] Outlets [ ] Smoke Alarm ADDITIONAL NOTES: ______________________________________________________ TENANT SIGNATURE: ____________________ DATE: ____________ LANDLORD SIGNATURE: __________________ DATE: ____________
Tips for Using the Move-In Checklist
- Inspect Together: Walk through the property with your landlord or property manager during move-in.
- Take Photos: Document every issue or damage with dated photos and attach them to the checklist.
- Keep Copies: Both the landlord and tenant should have signed copies for their records.
- Be Thorough: Check behind doors, inside cabinets, and under sinks for hidden damage.
Benefits of Using Microsoft Word Format
- Fully editable – Add or remove sections as needed
- Printable and shareable – Send via email or bring a physical copy
- Works on any device – Windows, Mac, or Google Docs
Who Should Use This Template?
- First-time renters
- Students in campus housing
- Families moving into long-term rentals
- Property managers onboarding tenants
FAQ
1. Can I customize the checklist to add more rooms?
Yes, the template is fully editable in Microsoft Word. You can add extra rooms or custom sections as needed.
2. Should I fill this out alone or with the landlord?
Ideally, it should be filled out together with your landlord or their representative for agreement on the condition.
3. Is this checklist legally binding?
While not a legal contract, it can serve as supporting documentation in disputes. Signatures from both parties improve its credibility.
4. Can I use this template for furnished apartments?
Yes, simply add a section for furniture and note the condition of each item (e.g., sofa, table, appliances).
5. Can I attach photos to the document?
Yes. You can either embed images in the Word document or attach them separately and label them by room or area.
Tags
#MoveInChecklist, #RentalChecklist, #TenantTools, #WordTemplates, #RentersGuide
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- Move-Out Checklist Template for Tenants
- Rental Agreement Template in Word
- Security Deposit Refund Form (Word Format)
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